What we Need from You
To help us prepare for your week at CAMP-of-the-WOODS, please provide the following information and materials. Email any requested information and documents to our Executive Assistant, Lynnette Underwood, at lynnetteu@cotw.org
Speaker Information
Travel Information
Family & Lodging Information
Dining Information
Recreation
Teaching & Ministry Materials
☐ Speaker Biography
Provide an updated biography for use in introducing you during your speaking sessions.
☐ Updated Headshot
Provide a current, high-resolution headshot for Camp's promotional and informational materials.
☐ W-9 Form
Complete and return a W-9. A completed W-9 is required before your honorarium can be issued.
☐ Essential Doctrines of the Christian Faith
Review, affirm, sign, and return the Essential Doctrines of the Christian Faith.
☐ Flight Information
If traveling by air, provide your flight date, arrival and departure times, flight number(s), and cell phone number once your flights are booked.
☐ Rental Car
If you would prefer to drive yourself from Albany International Airport to Camp, let us know as early as possible so we can make the appropriate arrangements.
☐ Camp Vehicle
If you would like to borrow a Camp vehicle while you’re onsite, please let us know.
☐ Family Information
Provide the names and ages of family members who will be staying with you at Camp. (Ages for children are requested)
☐ Lodging Preferences
For speakers whose accommodations have not yet been assigned, provide any lodging preferences or needs.
☐ Office/Workspace Needs
Let us know if you will need a quiet workspace for study, preparation, or other work during your stay.
☐ Friends & Family Reservations
If household, immediate, extended family members or friends would like to join you at Camp, provide their reservation information.
Household family members (those who are part of the speaker’s household) receive a complimentary reservation with the speaker, while immediate family members (parents and adult children) receive a 50% discount on their reservation.
Extended family members, including grandparents, grandchildren, siblings, nieces, nephews, and other relatives, as well as friends, are warmly invited to join the speaker at Camp. Reservations for extended family and friends are available at the regular member rate.
Any exceptions to this policy must be approved by Camp’s senior leadership.
☐ Dietary Restrictions & Allergies
Provide any food allergies, dietary restrictions, or other meal-related needs for you and your family.
☐ Dining Seating Requests
If you would like to be seated with or near particular members or family members, let us know in advance.
☐ Preregister for Recreation
Prior to your arrival, communicate your preferred excursion and marina activity to the Executive Assistant. Speakers are given the opportunity to preregister for one excursion and one marina activity.
☐ Audio/Visual Needs
Let us know about any specific audio/visual or technical requirements beyond Camp's standard equipment.
☐ PowerPoint or Presentation Materials
Send presentation materials to Camp no later than two weeks before your scheduled week whenever possible.
☐ Handout Materials
If you are a Quest speaker and would like to provide handouts, send them to Camp no later than two weeks before your scheduled week.
☐ Books for the Camp Bookstore
If you would like your books featured in the Camp Bookstore, provide the titles and preferred vendor or purchasing information.
Speaker Quick Links